Scheduler/Executive Assistant
Location: New York, New York
Description: The ONeil Search Group is at the momment seeking for Scheduler/Executive Assistant right now, this job will be depute in New York. For detail informations about this job opportunity kindly read the description below. JOB SUMMARY: The Scheduler I Executive Assistant will report to a recently retired Senator on the following job functions:
PRIMARY RESPONSIBILITIES:
Serve as the Senator?s confidential assistant with respect to all matters affecting the Senator?s performance of his duties at the firm.
Exercise discretion and independent judgment in the performance of his/her duties, including balancing the competing interests for time and attention.
Scheduling
Evaluate requests for meetings with the Senator and help determine who meets with him and the duration of the meeting.
Manage the Senator?s daily, weekly and monthly schedules.
Brief the Senator on all scheduling matters in NYC or elsewhere.
Correspondence/Phone Calls
Review and monitor the Senator?s personal mail, invitations and telephone calls; monitor the Senator?s public email account and be responsible for ensuring that the Senator is briefed on all such emails and provide for the response to all! such email.
Respond to all invitations, either by written! correspondence or by personal telephone calls.
Administration
Manage/oversee the Senator?s personal files, notes and correspondence.
Organize special events and projects for the Senator, including receptions, coffees, etc.
Travel
Make reservations for the Senator?s air or train travel, ground transportation and lodging, and handle arrangements for travel reimbursements. Negotiation of details surrounding the booking and execution of the Senator?s public speaking events (through a speakers? bureau), arrange for car service lo drive him to and from each event, provide structure for the Senator as to what he will be doing at the event and to whom he?ll be in contact with each time he travels, additionally make arrangements for meals with regard to what he will eat and drink and arrange where he will stay. Prepare and provide briefing materials and present to the Senator prior to his travel.
Press
Handle media requests and act as! the intermediary between the Senator and the press.
Qualifications
Work requires at least a Bachelor?s Degree with three to five years of office experience; or an equivalent combination of education and experiences that provide the following knowledge and skills and abilities:
Knowledge of word processing and legal profession technology. Knowledge of business English, spelling and business math.
Knowledge of Internet software and hardware tools, including Word, Excel spread sheets and similar software.
Ability to implement operational guidelines and procedures.
Ability to maintain confidentiality and professionally handle sensitive matters and materials. Ability to deal with others using tact and diplomacy.
Ability to communicate effectively, both orally and in writing.
Ability to manage and prioritize competing interests in a fast-paced environment. Possibility of travel on behalf of the Senator.
Working Environment: Wo! rk is performed in an office environment and involves frequent walking,! standing, bending, and carrying items up to 25 pounds.
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If you were eligible to this job, please give us your resume, with salary requirements and a resume to The ONeil Search Group.
Interested on this job, just click on the Apply button, you will be redirected to the official website
This job will be opened on: Sun, 21 Jul 2013 22:48:07 GMT
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