Executive Assistant to SVP & General Counsel
Location: New York New York
Description: The College Board is currently interviewing Executive Assistant to SVP & General Counsel right now, this job will be placed in New York. For complete informations about this job opportunity please read the description below. Job ID: JAL20131012-68676
Description:
Executive Assistant to SVP & General Counsel
POSITION SUMMARY
The Executive Assistant to the Sr. VP for Admin. & General Counsel will provide overall administrative support to the Legal Department which consist of the General Counsel and 6 attorneys.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Perform a variety of clerical support tasks which will include: answering telephones and taking messages; typing/word-processing/proof-reading/! formatting documents; maintaining files; processing incoming/ ! outgoing mail; preparing in-house mailings; maintaining a calendar for each attorney; making travel/hotel arrangements; preparing expense reimbursement reports; scheduling meetings and arranging set up; developing meeting/seminar materials; preparing and organizing presentations using software programs such as PowerPoint; coordinating meeting/seminar/conference logistics with vendors, suppliers, and external consultants; preparing routine correspondence, simple internal reports, and minutes from meetings.
Perform a variety of administrative support tasks which may include: managing information in databases or lists; compiling data or research information; coordinating the distribution of information or materials with external entities; tracking departmental income/expenses and preparing the appropriate reports; and budget forecasting for the Legal Department within the College Board Accounting System.
Function as a secondary contact for external inquiries and reques! ts for information from law firms, law enforcement agencies or regulators. Field telephone, written, and e-mail requests; forward inquiries to appropriate staff; coordinate with paralegal and advising attorney and relevant staff; maintain database of inquiries; distribute department mail, and assist with assembling documents and related materials as needed.
Process invoices and maintain database of outside counsel services and other third-party vendors.
Meet monthly with budget liaison to review Legal Dept. budget; consult with General Counsel and re-forecast as necessary. Prepare documents for and participate in annual budget preparation meetings.
Act as records management liaison. Work with Compliance attorney to coordinate sending updated communications regarding Records Management policies; maintain database of departmental Records Managers; coordinate with Administrative Services staff to provide training regarding records management and using Iron Mountain! archive storage.
Maintain Legal Department SharePoint knowledge ma! nagement site; train Legal staff on use and features of SharePoint.
Maintain Legal Department information and web pages on the company intranet, MyBoard.
Track and manage each attorney’s CLE participation; file and organize CLE seminar documents in SharePoint.
Maintain department vacation schedule.
Take minutes of legal staff meetings and other meetings that may be conducted by each attorney.
Assist with other various projects and tasks as assigned by the General Counsel.
QUALIFICATIONS
Education/Experience :
BA or equivalent combination of education and experience required. Minimum one to three years of directly related experience.
Related Skills & Other Requirements :
Excellent interpersonal skills
Good verbal and written communication skills, including editing and proofreading skills
Outstanding administrative and computer skills
Strong knowledge of Outlook, Word, PowerPoint, Excel and other so! ftware
Strong attention to detail
Excellent customer service focus
Strong problem solving/resolution skills
Ability to protect and maintain confidential information
Ability to effectively handle multiple situations simultaneously
Ability to work independently and as a member of a team
Ability to manage projects of varying degrees
BENEFITS
We offer our employees an outstanding benefits package which includes 4 weeks of paid time off, a generous retirement savings plan, tuition reimbursement and ongoing professional development and training.
APPLY
If you are interested in joining the College Board in this position and you meet our qualifications, we encourage you to apply by visiting our Careers page at www.collegeboard.org/careers . Please search for the job title and submit your resume with a brief, introductory cover letter.
MISSION
The College Board’s mission is to connect students to college success and opportunity. W! e are a not-for-profit membership organization committed to excellence ! and equity in education. Among our best-known products are the SAT ® , PSAT/NMSQT ® , and Advanced Placement Program ® .
The College Board is committed to diversity in the workplace and is an Equal Opportunity Employer. The College Board participates in E-Verify, a service of DHS and SSA, where required. Please understand that only qualified applicants will be contacted.
Requirements:
Desired Travel Negligible
Areas of Expertise Operations, Database Administration, Administrative Support, Project Management, Communications, Legal, Data Management
Highest Level of Education Bachelor's Degree
Job Type Full Time
Location New York, NY
Years of Relevant Experience 2-3
PI72729958
Apply Here
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If you were eligible to this job, please email us your resume, with salary requirements and a resume to The College Board.
If you interested on this job just click on the Apply button, you will be re! directed to the official website
This job starts available on: Thu, 20 Feb 2014 19:02:26 GMT
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