Document Specialist - Level II - Third Shift
Location: New York, New York
Description: Ropes & Gray is currently seeking to employ Document Specialist - Level II - Third Shift right now, this position will be reside in New York. More details about this position opportunity kindly read the description below. Creates and edits legal documents such as briefs, letters, charts, forms, graphics, and other written material. Expert in a variety of software programs ! including: MS Word, Excel, PowerPoint, WorkShare, FileSite, DocX tools, Express Scribe, Visio, Adobe Illustrator, Adobe Acrobat, Adobe Photoshop, InterAction, RightFax, WinZip, Romeo & Dye, and other software related to the core functions of the document processing department. Subject Matter Expert (SME) with advanced level software skills. Shares knowledge and cross trains DP Specialists at a Level I.
ESSENTIAL FUNCTIONS:
Prepares correspondence, memoranda and other legal and non-legal documents in an accurate and timely manner; proofreads and quality checks each document for content, context and accuracy. Checks completed work for spelling, grammar, punctuation and proper formatting.
Formats, edits and styles complex WORD documents at an advanced level, including mail merge, large input and tables, TOC and TOA.
Assists as a backup to the coordinator by performing intake review on general job requests.
Maintains shift logs, as! signs job requests and special projects and ensures deadlines ! are met.
Interacts and communicates with customers, responds to general inquiries and assists attorneys/staff with general questions. Communicates courteously and professionally with all Ropes & Gray clients and employees.
Creates, edits and formats complex IP technical drawings, graphics and organizational charts.
Coordinates and manages large and complex document production projects, including documenting detailed instructions, expectations and context, and provides clear, direct, communication of requirements and project goals.
Generates reports using DealProof.
Troubleshoots and resolves issues related to document corruption and inconsistent styles.
Creates PDF portfolios using Adobe Professional.
Works cooperatively with identified team members, and all other Ropes & Gray employees.
Maintains a detailed work productivity log.
Provides a superior level of customer service.
Effectiv! ely communicates with department management, proactively offering ideas and solutions when issues arise.
Actively participates in on-going training initiatives and independently seeks opportunities to enhance and improve skills.
Creates documents from dictation, tape transcription or other written materials.
Follows department processes in order to accomplish tasks. Seeks guidance from coordinator when issues, conflicts or questions arise.
Understands and supports firm policies and procedures.
Maintains confidentiality in all client and firm matters.
Interacts and communicates courteously and professionally with all Ropes & Gray clients and employees.
Operates office machines, such as photocopier, scanner, fax machine, multi-function device and telephone system.
Assists with software application testing, as assigned.
Exercises good judgment when handling work requests and appropriately manages ! tasks from one shift to the other.
Takes initiative to stay cu! rrent with new approaches and changes in technology relating to document processing software.
OTHER RESPONSIBILITIES:
Performs other work-related duties as assigned.
Requirements:
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
3+ years of document processing experience.
70 wpm typing with expert proficiency in MS Office (Word, Excel, PowerPoint).
Experience in MS Word, Excel, PowerPoint, WorkShare, FileSite, DocX tools, Express Scribe, and Visio, Adobe Illustrator, and Adobe Acrobat, Adobe Photoshop, InterAction, RightFax, WinZip, and other software related to the core functions of the document processing department.
Legal experience and/or professional services experience preferred.
Excellent verbal, written, organizational and interpersonal skills with a sharp attention to detail, the ability to handle multiple tasks simultaneously and meet deadlines.
Must be able to interact colla! boratively as a part of a team in a fast paced, deadline driven environment.
ESSENTIAL CAPABILITIES:
Ability to maintain confidential information.
Courteous, professional, flexible and able to work independently, as well as under the direction of attorneys, paralegals, administrative staff, clients and management.
A team player demonstrating exemplary service awareness.
Ability to show initiative, be proactive and learn and adapt to new systems.
Reliable and punctual.
Ability to perform under tight deadlines.
Ability to prioritize and multi-task for efficient and effective work production.
Ability to be a proactive, self-starter.
Must be flexible in order to respond quickly and positively to shifting demands and opportunities.
Ability to work in a multi-office environment.
Ability to work effectively in a culturally diverse environment.
Must pay attention t! o details and have the ability to follow up and follow through.
WORKING CONDITIONS:
The current work schedule need is for an after hours shift and may vary based on business need.
Normal office environment.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Application Instructions:
Please include a cover letter with application.
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If you were eligible to this position, please give us your resume, with salary requirements and a resume to Ropes & Gray.
Interested on this position, just click on the Apply button, you will be redirected to the official website
This position will be started on: Tue, 08 Oct 2013 21:39:33 GMT
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