Administrative Assistant and Office Administrator
Location: New York, New York
Description: Trinity Church is currently seeking to employ Administrative Assistant and Office Administrator right now, this career will be reside in New York. More details about this career opportunity kindly read the description below. POSITION TITLE: Administrative Assistant and Office Administrator
DEPARTMENT: Executive Office
REPORTS TO:! SVP/General Counsel and SVP/Director of Business & Operations Planning
Provide administrative support to two SVPs, including meeting preparation, legal contract and document proofreading, and data input, and handle office-wide administrative services.
DESCRIPTION:
Administrative Assistant
Ø Perform administrative duties for two SVPs , including but not limited to answering phones and tak ing messages; ordering food service and arranging logistics for meetings; maintaining calendar s; and prioritizing and schedul ing meetings .
Ø Assist Business & Operations Planning staff in preparation and distribution of planning reports.
Ø Maintain filing system for planning, leasing and legal records.
Ø Generate own and draft correspondence for SVPs; edit correspondence for spelling, format and content; prepare reports and Board level material as directed.
Ø Proofread contracts and other legal and business documents.
Ø Support ! two SVPs in administering department budgets . Prepare and cop! y vouchers and expense forms and reports. Input and process purchase orders and invoices through financial management system ( Yardi ), and monitor petty cash.
Ø Assist Executive Assistant to the President, Trinity Real Estate with logistical arrangements and material preparation for Committee and Board meetings.
Ø Serve as back-up and support for Executive Assistant to the President, Trinity Real Estate, including h andl ing telephone overflow for Real Estate Executive Office , and providing administrative and other support services to that department, as needed.
Office Administrator
Ø M aintain Trinity Real Estate office-wide filing system ; maintain inventory and handle purchasing of office supplies ; and c onduct all other necessary office functions .
Ø As department Records Coordinator, serves as liaison to Archives to ensure adherence to records management policies and practices, including disposition of inactive department records; managi! ng retention schedule; coordinating with offsite vendor to send and retrieve files; and maintaining inventory of inactive business records.
Ø Process capital and operating expense purchase orders for Trinity Real Estate departments, as necessary.
Ø Other duties, as assigned.
REQUIREMENTS:
Skills and Knowledge :
Ø Ease in working with internal and external technical experts, including appraisers, outside counsel, staff lawyers, financial analysts, etc.
Ø Multi-tasking skills and quick and accurate turnaround essential.
Ø Excellent office/clerical/administrative skills
Ø Microsoft Office proficient, esp. Word, Excel and PowerPoint
Ø Ability to generate own correspondence
Ø Exceptional oral and written communications skills, esp. in preparation of written presentations and reports organizational and planning skills
Ø Privy to confidential information and interpersonal encounters requiring discretion, sensi! tivity, tact and judgment
Education, Experience, and Creden! tials :
Ø Three years of administrative experience in real estate business environment
Ø Working knowledge of basic bookkeeping procedures; one year of experience preferred
Ø Working knowledge and experience with le gal documents strongly preferred
We offer a competitive salary along with a comprehensive benefits package. For consideration, please send your resume and salary history with you r salary requirements to:
Trinity Wall Street
Human Resources Department
74 Trinity Place , Room 503
NY , NY 10006-2088
Fax 212-602-9649
Email:
No phone calls please.
Only qualified candidates will be contacted.
The Parish of Trinity Church is an Equal Opportunity Employer
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If you were eligible to this career, please send us your resume, with salary requirements and a resume to Trinity Church.
Interested on this career, just click on the Apply button, you will be redirected to the official website
This career will be started on: Tue, 20 Aug 2013 15:24:31 GMT
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