Senior Associate Director of Facilities
Location: New York, New York
Description: Uncommon Schools is currently seeking to employ Senior Associate Director of Facilities right now, this occupation will be settled in New York. Further informations about this occupation opportunity kindly see the descriptions. (NYC & Upstate NY Regions)
Based in New York, New York
POSITION OVERVIEW
The Senior Associate Director of Facilities will have pri! mary responsibility for managing, overseeing and implementing the required facility scopes of work for two Uncommon regions (three cities), which include New York City and Upstate New York (Rochester and Troy). S/he will be primarily responsible for all required activities associated with any required site identification, acquisition, leasing, annual building renovations, and facility management for these two regions. S/he will work closely with the Senior Director of Real Estate & Facilities.
SPECIFIC RESPONSIBILITIES
1. Site Identification, selection, leasing and acquisition:
Develops possible short-term and long-term facility options for schools in need of facilities, including review of existing public school facility options and private/commercial/parochial facilities.
Pursues acquisition opportunities if required/needed for planned expansion.
Interfaces with tenants and landlords to negotiate leases, arrange repairs, and ! ensure overall effective management of school sites.
! Evaluates options based on due diligence, budgetary and political constraints and communicates best options through required mediums (e.g. Powerpoint, Excel, etc.)
Works collaboratively with the Regional teams, and Uncommon’s Finance and Development teams to reach agreement on pursuit of individual school facility options.
2. Site Financing:
Works closely with Senior Director of Real Estate & Facilities and other key organizational leaders to arrange and execute on any project financing that may be required for projects in these regions.
Provides support to Uncommon’s Development and Finance teams as relates to the development of budgets (both grant required and construction budgets) for renovation projects.
3. Site Development:
Oversees construction, remodeling, and repair projects for individual school sites according to required budgets, scopes, and timelines.
Plans, directs, and reviews the activitie! s associated with pre-development and design of potential and viable facility projects, which may include:
Pre-development activity coordination with appraisers, environmental companies, surveyors, architects, engineers, etc.
Coordination with school leaders to identify and incorporate specific programmatic and scope needs.
Developing budget and cost estimates required to facilitate project approvals.
Monitoring construction methods for compliance, developing cost estimate schedules, managing project budgets and vetting vendors/contractors.
Construction bidding management and coordination, including contract development in coordination with legal counsel and construction management oversight.
Support the collection, documentation and dissemination of data as needed for specific projects, including the development of materials and communication for key project stakeholders (e.g. lenders, school boards, donors, etc.)
Assists in the development of comprehensive project budgets.
Works with Uncommon attorneys to ensure prudent execution of all facility related contracts.
Identifies, evaluates and recommends contractors, owner representatives, construction managers.
Represents Uncommon Schools and its schools at legal, local, and community facility-related hearings.
4. Construction Project Management and Ongoing Facility Support:
Works with Regional Chief Operating Officers and school-based Directors of Operations around facility planning and facility problem-solving, particularly in relation to facility partnerships with the New York City Department of Education and the NYC Department of School Facilities: e.g., facilities issues relating to school start up and relocation, building commissioning, selection of appropriate facility renovation and staffing solutions, etc.
Develops and refines pre! ventive maintenance programs across the networks of schools.
Researches cost, prepares reports, and makes recommendations regarding procurement of outside contractors for specific projects. Inspect completed work for compliance with specifications.
Researches, hires, and maintains close relationships and oversight of outside vendors providing necessary services to the daily operations and maintenance of the facility.
Ensures coordination of all inspections for all building systems.
Works with Uncommon’s insurance broker to identify, evaluate and recommend property insurance policies.
Develops relationships with key vendors, including Uncommon’s IT vendors
Provides support and recommendations to Directors of Operations, while also finding ways to codify, systematize and develop strategic procedures for durable and sustainable systems and operations.
5. Develop, Execute and Administer Other Critical Facility S! copes & Systems, including:
Summer Renovation Project Manageme! nt
Loan Compliance for all facility related loans
Bulk Furniture Procurement for school furniture
Coordination with Uncommon’s Information Technology team and associated vendors
Project Billing and Invoicing
Building Audits for Preventative Maintenance, Repairs and Replacement
6. Directly manage an Associate Director of Facilities who will be responsible for supporting the execution of the above described scope.
7. Performs various administrative and other related duties as assigned and required by the role.
QUALIFICATIONS
1. Required knowledge, skills, and abilities:
Very strong organizational skills; extremely strong attention to detail and follow-through.
Strong influencing and negotiating skills; exceptional ability to bridge and enhance cooperative working relationships.
Ability to create and maintain systems that enhance organizational efficiency.
S! trong problem-solving, critical-thinking, analytical, and strategic planning skills.
High level of proficiency in the use of Microsoft Office programs, specifically to create and maintain user friendly Excel budgets and PowerPoint presentations.
Ability to work independently and in a team setting. Demonstrated ability to be flexible, self-directed and take initiative.
Strong financial analysis and budget management skills.
Experience and track record working closely with attorneys and legal counsel to develop, review and vet critical project documents and contracts.
Upbeat, positive and personable.
Ability to successfully handle multiple projects concurrently and willingness to perform hands-on work as well as assist in strategic projects.
Demonstrated ability to be an effective communicator across multiple audiences and mediums (e.g. verbal, written, e-mail)
Ability to learn quickly and to be effective! in a fast-paced, dynamic, entrepreneurial environment.
Willin! gness to travel and work some nights and weekends, as required.
Willingness to take on various administrative responsibilities.
2. Minimum educational level & Experience:
Bachelor’s degree required; Master’s Degree in relevant field highly preferred
At least 5-7 years of work experience in facility/real estate project management, community development, urban planning, engineering, architecture, interior design, construction management or asset management.
Knowledge of and experience within education sector preferred.
Belief in and alignment with Uncommon’s core beliefs and educational philosophy is non-negotiable.
COMPENSATION
We offer a competitive compensation and benefits package. Aside from extensive professional development, all our staff members are equipped with a laptop computer, email, high-speed internet access, PDA, and all necessary supplies.
The foregoing information is requeste! d for mandatory government reporting purposes only.
- .
If you were eligible to this occupation, please send us your resume, with salary requirements and a resume to Uncommon Schools.
Interested on this occupation, just click on the Apply button, you will be redirected to the official website
This occupation will be started on: Thu, 16 May 2013 19:45:42 GMT
Apply Senior Associate Director of Facilities Here